Student & Child Safety Policy

1. Our Commitment to Safety

Kazmi Islamic Institute is committed to providing a respectful, supportive, and safe learning environment for children, adults, teachers, and other members of our educational community.

We expect everyone involved in our programmes to uphold Islamic manners, mutual respect, personal dignity, and appropriate professional boundaries.

This policy applies to our on-campus activities in Bahria Town, Lahore, online classes, educational communications, and institute-related activities.

2. Respectful Learning Environment

All students, teachers, staff, and representatives are expected to:

• Treat others with respect, fairness, and courtesy.
• Follow reasonable classroom instructions.
• Avoid bullying, harassment, intimidation, threats, and discriminatory or abusive behaviour.
• Respect personal boundaries and privacy.
• Refrain from inappropriate language, conduct, or communication.
• Use online learning platforms responsibly.

The institute does not tolerate abuse, exploitation, or deliberate behaviour that places another student at risk.

3. Safeguarding Children

When providing education to students under the age of 18, the institute will take reasonable steps to support their safety and wellbeing.

Parents or legal guardians should provide accurate contact details and relevant consent where required.

Teachers and staff must maintain appropriate professional boundaries with children. They must not exploit their position, request inappropriate personal information, engage in abusive conduct, or use educational relationships for improper purposes.

Where appropriate, concerns about a child's safety will be handled with due care and referred to a parent, guardian, relevant authority, or safeguarding professional, subject to the child's safety and applicable law.

4. Online Class Safety

For online classes, students and teachers should follow these precautions:

• Use official class links and authorised communication channels.
• Do not share meeting links or access details with unauthorised persons.
• Do not engage in inappropriate private communication.
• Do not record, photograph, or distribute a class without the necessary permission and compliance with applicable rules.
• Report suspicious messages, inappropriate behaviour, or concerns to the institute's administration.
• Parents or guardians should provide appropriate supervision for younger children, according to their age and circumstances.

Teachers should use institute-approved communication procedures wherever available.

5. On-Campus Safety

Students are expected to follow the institute's classroom instructions and reasonable campus safety arrangements.

Teachers and staff should maintain professional boundaries and report safety concerns to the administration.

Parents or guardians should follow the institute's communicated procedures for a child's arrival, departure, and collection, where applicable.

Any campus-specific safety instructions should be communicated clearly to students and parents.

6. Privacy, Photographs, and Recordings

The institute respects students' privacy and dignity.

Photographs, videos, testimonials, or recordings that identify students should be collected or used for publicity only with appropriate permission and in accordance with applicable law and the institute's privacy practices.

Additional care must be taken when the material involves a child. Where required, consent should be obtained from the parent or legal guardian, and the child's views should be considered in an age-appropriate manner.

Students and parents should not publish another student's personal information, images, contact details, or private class content without appropriate authorisation.

7. Reporting a Concern

Students, parents, guardians, teachers, and staff are encouraged to report any concern involving safety, bullying, harassment, inappropriate communication, or misconduct.

Reports may be made to the institute's administration through the official contact details published on the website.

When reporting a concern, please provide relevant details, such as the nature of the incident, date, course, and any information necessary to help the institute respond. Avoid sharing sensitive information publicly.

8. How Reports Will Be Handled

The institute will aim to handle reports promptly, fairly, and sensitively.

Where appropriate, the administration may:

• Review the information provided.
• Speak with relevant individuals.
• Take reasonable steps to protect a student from further harm.
• Involve a parent or guardian when appropriate and safe.
• Restrict contact or classroom participation while a concern is reviewed.
• Refer serious matters to appropriate authorities or qualified professionals where necessary.

Information will be shared only with people who reasonably need it to address the concern, subject to applicable law and safeguarding needs.

The institute will not promise absolute confidentiality where disclosure is necessary to protect a child or another person from harm.

9. Protection Against Retaliation

No student or parent should be intimidated or unfairly treated for raising a genuine safety concern in good faith.

Deliberately false or malicious allegations may be reviewed appropriately, but concerns should be handled fairly and without discouraging genuine reports.

10. Responsibilities of Parents and Guardians

Parents and guardians are encouraged to:

• Provide accurate contact and emergency information where requested.
• Help children follow classroom and online safety instructions.
• Communicate concerns to the institute promptly.
• Respect the privacy and safety of other students.
• Follow the institute's arrangements for communication, supervision, and campus activities.

11. Review of This Policy

Kazmi Islamic Institute may update this policy as its educational services and safeguarding procedures develop.

The institute will review reported concerns and use reasonable measures to improve its practices. This policy should be read alongside the institute's Privacy Policy and Terms & Conditions.